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Purchase orders & receiving ​

A purchase order (PO) is what you send a vendor to buy stock. When the goods arrive you receive against the PO, which raises your inventory and records the cost.

Purchase orders in Retailer OS

Create a purchase order ​

  1. Open Inventory → Purchase orders and choose New.
  2. Pick the vendor and the location the stock is coming into.
  3. Add the items and quantities to order, with unit costs.
  4. Save, then send or print the PO for the vendor.

TIP

The Reorder alerts screen can seed a PO with everything that's below its reorder point, so you don't build orders by hand.

Receive the goods ​

When the shipment arrives:

  1. Open the PO and choose Receive (or use Vendor receipts, /inventory/receipts).
  2. Enter what actually arrived — full or partial. Partial receipts leave the rest open.
  3. Confirm. Stock goes up at that location and costs update (weighted average).

Vendor bills ​

Receiving records what you owe. Track and pay vendor bills under Vendor bills (/vendor-ap) in Operations.

NOTE

A PO can be received in several deliveries. It stays open until fully received or you close it.